Quoting software for media production
Build quotes from templates and rate cards, check the margin before they go out, and send them as branded PDFs. Every version is kept.
Quote builder — Service lines, discounts and live margins
Quote faster, without the spreadsheet
Production quotes are long and detailed. They're priced service by service, with roles, rooms, kit and overtime, and they change several times before a job is awarded. Spreadsheets make every revision slower and every mistake more likely.
Mediawork builds quotes from your own templates and rates, and shows the margin as you go. When the job is awarded, the quote becomes the budget that work is tracked against.
Build quotes line by line
Organise quotes by service category, and price each line by role, staff member, freelancer, space or equipment.
Units that fit the work
From hours to days, weeks and more.
Overtime on the line
Priced separately from standard time.
Discount and tax per line
The right treatment on every line.
Variations
Offer alternative options within a category.
Templates and rate cards
Start from a template and let the rates fill in. Your standard quote takes minutes, not an afternoon.
Quote templates
Build your standard quotes once. The free plan includes three.
Per-client rate cards
Agreed rates for each client, with effective dates and overtime multipliers.
Tax rates
Set up once in settings, applied per line.
See the margin before you send
Add cost prices and Mediawork shows the margin on the quote. You know a job is worth winning before you submit it.
Margin by line and category
Spot the services that don't pay.
Multi-currency
Quote in GBP, EUR, USD or more, depending on your plan.
Versions and deadlines
Quotes change. Mediawork keeps every version, so you can step back through what was sent and when.
Version history
Every earlier version kept, read-only.
Deadlines and key messages
The dates and delivery notes that matter, on the quote.
Send it, branded, in one step
One action emails the quote with its PDF attached and posts it into the client's chat thread. Clients can reply straight from their inbox.
Branded PDF
Your logo and your details on every quote.
In the client's chat
The quote and the conversation stay together.
NDAs handled
Accept the client's NDA before the brief is shared.
Compare, award and start the job
Clients compare quotes from different vendors side by side, service by service. They can award a whole quote or individual services.
A status on every service
Requested, acknowledged, received, awarded, declined and more.
Partial awards
Win some services and not others, and see exactly which.
From quote to budget
The awarded quote is what cost tracking runs against.
Quoting questions
What should a post-production quote include?
Usually the services by category — editing, grading, sound and deliverables, for example — priced by role, room or equipment, with units, overtime terms, discounts and tax. Mediawork's quote builder is laid out that way, so nothing gets left off.
Can I use different rates for different clients?
Yes. Per-client rate cards hold agreed rates for each client, with effective dates and overtime multipliers.
Can I quote in other currencies?
Yes. Quotes can be in GBP, EUR, USD or other currencies, depending on your plan.
How do clients receive quotes?
By email, with the PDF attached, and as a card in the job's chat thread. They can reply from either.
Does Mediawork keep earlier versions of a quote?
Yes. Every earlier version is kept and can be viewed read-only, so you can see what was sent and when.
Works with the rest of Mediawork
Every part shares the same jobs, clients and rates. Work is entered once and carries through from quote to invoice.
- CRMAccounts, contacts, titles and a sales pipeline built for media.
- SchedulingPeople, rooms and equipment on one timeline, with templates.
- Cost trackingActuals against the quote, line by line, with margin as you go.
- BillingInvoices built from tracked work, with billing runs and Xero.
- Asset trackingDrives, tapes and kit — labelled, scanned and traced.
Send your next quote from Mediawork.
Start free with the Starter plan, or book a demo and we'll walk you through it.